SUMMARY: The Accounts Payable Lead is responsible for managing the daily operations of the Accounts Payable staff and for ensuring accurate and timely processing of supplier invoices, maintaining supplier relationships, and implementing efficient payment procedures.

RESPONSIBILITIES

• Lead an AP team, providing guidance, training, and support across multiple procurement software and ERP systems.
• Oversee the timely and accurate processing of vendor invoices, including invoice accuracy and coding, invoice approval  according to established procedures, and verification of document storage.\
• Preparing weekly check processing schedules, executing payments to vendors, reconciling payment records, and ensuring compliance with payment terms and deadlines.

• Lead day-to-day AP processing for all parts and service-related invoices, ensuring three-way matching (invoice, PO, receiving).
• Develop and maintain positive relationships with vendors, addressing inquiries, resolving discrepancies, and negotiating favorable payment terms when applicable. Manage the preparation of tax form 1099 for vendors leading and assisting AP specialists during the process.
• Ensure compliance with relevant regulations, accounting standards, and internal controls governing accounts payable processes. Implement and maintain policies and procedures to mitigate financial risks and ensure data integrity.
• Identify opportunities to streamline accounts payable processes, improve efficiency, and reduce costs. Implement best practices and automation tools to enhance productivity and accuracy.
• Provide support during internal and external audits, including gathering documentation, responding to audit inquiries, and addressing audit findings related to accounts payable activities.
• Manage the onboarding of new acquisitions, including determining the course of actions to migrate accounting systems, training and developing the acquired AP department on relevant policies and procedures, and modifying the corporate ERP to include any new vendors.

REQUIREMENTS

• Shared Service Center Experience (Preferred).
• Experience managing direct reports.
• 5+ years of experience in accounts payable.
• 3+ years of leadership experience.
• Proficiency in accounting software (large scale ERP systems) and Microsoft Excel, Smartsheet, and Power BI.
• Experience in Accounts Payables automation.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
• Attention to detail and accuracy in data entry and reporting.
• Familiarity with creating reporting and tracking key metrics.

JOB CODE: 1000272